Medical Supply Logistics
Restocks and inter-facility transfers on the schedule your team sets, tracked to the same standard as a regulated payload.
Scheduled & On-DemandMedical supply logistics is the movement of stock between your own sites and in from your suppliers: restocks, inter-facility transfers, equipment going out for service and coming back. Sentinel handles these across the DFW east corridor on the schedule your team sets. Everything moves against an itemised record, so a count that does not match at the far end becomes a question with an answer instead of a search.
Because supplies move under the same itemised, signed record as a regulated payload, a missing item is a question the record can answer rather than a search that starts from nothing. You set the schedule; we handle collection, transfer and the delivery confirmation.
- Scheduled or on-demand collection
- Itemised transfer record
- Signed delivery confirmation
- Same tracking discipline as regulated payloads
- Scheduling
- Set by facility
- Record
- Itemised, signed
- Coverage
- DFW east corridor
How a run works
- 1The item list
You tell us what is moving, by item and quantity. We do not guess at contents and we do not write 'supplies' on a record. What goes on the list is what gets counted at both ends.
- 2Count at collection
Items are counted against your list when we take custody, and the count is signed at your end before anything leaves. A discrepancy found at collection is yours to resolve on your own site with your own stock in front of you. That is a far easier problem than the same discrepancy found forty minutes away.
- 3Handling, where it applies
Some stock has requirements and most does not. Refrigerated items travel in matched equipment with the temperature recorded. Sterile packaging is transported sealed. Fragile or calibrated equipment is handled to whatever instruction you give us, and that instruction goes onto the transfer record.
- 4Transit
The transfer stays in our possession for the length of the run.
- 5Count at delivery
Items are counted again at the receiving site, and the receiving contact signs for what actually arrived rather than for what was supposed to.
- 6When the counts differ
If the delivery count does not match the collection count, the run does not simply close. The variance is recorded against the item, the quantity, the time and the site, both signatures stay on the record, and you get a call. You are left with a documented gap between two known points instead of an unexplained shortage somewhere inside a week.
- 7The record
The completed transfer record is retained and indexed alongside every other run we make for you. When your reconciliation raises a question about a movement from three weeks ago, the answer is a document you can pull rather than a conversation you have to reconstruct.
What we decline, and why
Supply work invites scope creep more than anything else we run, because a van that is already coming is a convenient place to put things. Four things get declined.
We do not collect an unlabelled box on the understanding that somebody at the other end knows what is inside. With no list there is nothing to count against, which means there is no record, which removes the only reason to use us instead of anyone with a vehicle.
We count packages and units as they are presented. We do not open sterile packaging, break seals, or check the contents of a sealed carton against what the label claims. Confirming that a sealed carton holds what the supplier says is your receiving process, and performing it in a van would compromise the packaging we were engaged to protect.
Sentinel transports and does not warehouse. Stock does not sit in a vehicle overnight or wait at our end for a convenient delivery day, because that creates a period where the items are neither on the books at one site nor received at the other. If a transfer needs staging, it stages at one of your locations.
Category A infectious substances and scheduled medication do not become carriable by appearing on a supply manifest. If a transfer includes a specimen or a pharmaceutical, tell us, and it moves under the handling that payload actually requires.
Common questions
- What actually counts as medical supply logistics?
- Stock moving between your own locations, deliveries from a supplier you would rather not wait on, equipment leaving for calibration or repair and coming back, and the periodic redistribution most multi-site practices already do informally. If it is a physical item your operation needs somewhere other than where it currently sits, it is in scope.
- Our staff already drive supplies between our sites. Why change that?
- Two reasons, and neither one is speed. The first is that there is no transfer record, so when a count comes up short nobody can say which site it left and which one received it. The second is that the person driving is usually clinical or administrative staff you are paying to do something else, off the floor for an hour, in their own vehicle. Whether that trade is worth making is your call. It is worth making deliberately instead of by default.
- What happens if the count does not match at delivery?
- The variance is recorded against the specific item and quantity, with the time and both sites, and both signatures remain on the record. You get a call. What you are left holding is a documented gap between two known points, which is a much smaller problem than a shortage discovered at month end with no idea where it occurred.
- Do you handle sterile or temperature-sensitive supplies?
- Yes, within limits. Sterile packaging travels sealed and is not opened. Refrigerated items travel in equipment matched to the range you specify, with the temperature recorded at both ends. Give us the requirement at onboarding and we will confirm what we can hold before you route anything through us.
- Can you store or hold inventory for us?
- No. Sentinel transports and does not warehouse. If a transfer needs to be staged before it moves on, it stages at one of your sites where it stays on somebody's books.
- Can supply transfers ride on our existing route?
- Usually, and it is the cheapest way to do it. If you already have a contracted specimen or pharmaceutical route, supply movements between the same sites can be added to the route profile with their own itemised record. One vehicle, one visit, two records.
Send us the list and the sites
Tell us what moves, between which locations, how often, and anything carrying a handling requirement. We will confirm what fits, flag what does not, and price it against your actual pattern instead of a per-mile guess. Use the quote form or email dispatch@sentinelmedicaltransport.net.
Request a quoteGet Started
Let's talk about your routes.
Tell us what you move and when. You'll hear back the same business day.
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